Job Description

<aside> <img src="https://s3-us-west-2.amazonaws.com/secure.notion-static.com/2563e4c5-f351-4145-91d9-f669f0bc242d/vertical_split.svg" alt="https://s3-us-west-2.amazonaws.com/secure.notion-static.com/2563e4c5-f351-4145-91d9-f669f0bc242d/vertical_split.svg" width="40px" /> Title: Administrative Assistant (half time)

Location: Rome office or Presicce (LE) office + 1 week remote option

Department: Administration and HR

Reports to: CFO

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<aside> 🔍 Your role

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We are seeking an enthusiastic Administrative Assistant who’s passionate about innovation for sustainability and the ocean. You will be supporting our young and dynamic team team.

<aside> ✨ What will you do?

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• Perform general office duties, including answering phones, managing correspondence, and greeting visitors.
• Schedule and coordinate meetings, appointments, and travel arrangements for team members.
• Maintain and organize office supplies, equipment, and inventory.
• Prepare and edit documents, reports, and presentations.
• Assist in the preparation and distribution of internal communications and newsletters.
• Manage and update company databases and records, ensuring accuracy and confidentiality.
• Handle incoming and outgoing mail and deliveries.
• Support the HR department with onboarding processes, maintaining employee records, and coordinating training sessions.
• Assist with bookkeeping tasks, such as invoicing, expense tracking, and budget management.
• Coordinate and support company events, meetings, and other activities as needed.
• Perform other administrative tasks and special projects as assigned.